Auction Open Positions as of 12/18/2019

FAMILY, BUSINESS AND NEIGHBORHOOD PROCUREMENT

Carissa Saffel, Samantha, Stevenson, Ewelina Hickey, Molly Sherer, Vivian Bae, Carolina McCabe

Although we have a great team busy procuring Corporate Sponsorships and items to auction off, we could always use more ideas and help!  If you have an idea of a great Auction item or know someone who might be willing to donate, please contact Ewelina Hickey or have them fill out this form (link).

WINE DRIVE, GAMES AND RAFFLES – Neely Brown and Team

Neely Brown is taking this HUGE job and could use help with the various pieces.  We will have non Cougar Ridge volunteers to help the night of, however the preparation piece will have many moving parts and will require many volunteers!

ONLINE AUCTION MANAGER - Open

• Consults with Chairs and Procurement Leaders to identify items for online auction
• Provides content for Cub News/Webpage
• Manages item pick-up and delivery

SILENT AUCTION DISPLAY COORDINATOR – Open

• Identifies creative ways to display the Silent Auction merchandise
• Works with Décor Chairs to coordinate any decoration needs
• Communicates signage needs to Signage Coordinator
• Prepares detailed placement map in advance of event
• Works with Set-up Team to provide direction and assists with set-up Live

AUCTION DAY COMMITTEES - March 13, 2020

THE FOLLOWING POSITIONS ARE FOR PARENTS WHO ARE NOT PLANNING ON ATTENDING THE AUCTION OR FOR ALUMNI AND NON-SCHOOL VOLUNTEERS.  We want all the parents attending the auction to be able to participate in the Auction Festivities!

EVENT NIGHT LEADER (Auction Experience Required) 1-2 Cougar Ridge Volunteers NOT attending the auction OR Outside Volunteers

• Oversees all facets of the evening activities and ensures event runs smoothly
• Works closely with evening event coordinators, ie: Volunteer Coordinator, Check In, Silent & Live Auctions, Cashier, Item Pick Up and Clean Up to handle any issues
• Trouble shoots as needs arise
• Full evening commitment (until closing)

AUCTION DELIVERY TEAM - 3+ people with vans or trucks

• Transports auction items to venue on the day of the event
• Works with Inventory Manager to ensure items distributed to appropriate point person during setup

SET-UP LEADER AND TEAM - 6 (Peng Tea+ NEED  5 OTHERS)

• Works with Chairs prior to event to develop detailed room layout
• Works with various committees to execute set-up including Auction Delivery team, Silent Auction display team, Live Auction display team, Premium Wine Coordinators, Photographer, Decorations Committee, etc.

CHECK-IN TEAM- 7 Cougar Ridge Volunteers NOT attending the auction or Outside Volunteers

• Works with Check-In Coordinator (Meredith Pokorny) to prepare for the night of.
• Lead volunteer should have experience with check in process – Possibly Alumni or Newcastle or Sunset Person with experience
• Learns the registration process so that that they can troubleshoot
• Man check in area and greet each guest as they arrive, make sure that they have a credit card on file, and pass out catalog, bid card, dinner card and any other materials provided by Chairs.

SILENT AUCTION CLOSER COORDINATOR AND TEAM - 3-4 Cougar Ridge Volunteers NOT attending the auction or Outside Volunteers

• Oversees silent auction closing volunteers
• Ensures silent auction tables close on time
• Gathers all bid sheets at closing and submits for checkout
• Boxes items, monitors/secures items at tables and helps with guest retrieval process

LIVE AUCTION COORDINATOR AND TEAM - 5-6 Cougar Ridge Volunteers NOT attending the auction or Outside Volunteers

• Oversees Live Auction volunteers (runners/recorders)
• Recorders for Live Auction items
• Runners during the Auction
• Spotters during the Auction
• Ensures live auction runs smoothly

CASHIER/DATABASE MANAGER & TEAM - 6 Cougar Ridge Volunteers NOT attending the auction or Outside Volunteers

• Communicates responsibilities to volunteers
• Inputs information into database during event
• Creates final bill for guests; runners distribute if applicable
• Completes check-out for guests not using express check-out
• Closes down check-out area

PHOTOGRAPHER - 2 Cougar Ridge Volunteers NOT attending the auction or Outside Volunteers

• Photographs Auction during the Silent and Live Auction
• Takes photos of both people and auction venue

CHECK OUT TEAM – 6 Cougar Ridge Volunteers NOT attending the auction or Outside Volunteers

• Works with Check Out Coordinator in making sure correct items get to the people who purchased them
• Makes sure that the items are paid for prior to handing them out to auction winners
• Helps with item delivery
• Helps shut down check-out area

CLEAN-UP COORDINATOR & TEAM - 6 Cougar Ridge Volunteers NOT attending the auction or Outside Volunteers

• Ensures PTSA items are collected and removed from venue
• Returns loaned materials to owners in timely manner